The following is a mock version of a introduction letter, you should submit for a venue coming up if you already have the gig, or if you are wanting to play at a upcoming venue. I can assure you that you will not only look professional, but you will also be making a great first impression! If you get the gig, you should follow up with a Stage Plot as well as a Tech Rider depending on your needs.
Introducing The We B Kickin It Band
Greetings, my name is Dana Tucker, and I will be the contact person for the “We B Kickin It” band. You can contact me by phone at (555) 555-5555, or by email at firstname.lastname@example.org. Both my cell phone as well as my email are checked on the hour from 8 am till 8 pm EST, Monday through Saturday. All references to stage positioning is from the audience view, looking towards the stage.
I would like to introduce you to our band as well as our gear. We will be running all our inputs into a Behringer X32 Rack, connected to a SD16 stage box running into the AES50 Port A. All band members will be using Stereo IEMs.
John is our lead singer and he will be using a Shure SM58 mic, running into channel number 14, center stage. Paul is our bass player and he will be using a SM57 placed at the lower left corner of his Reeves Custom 400 Bass Amp, running into channel 11, to the right of John. Jannie is our drummer and she will be using a standard 7 mic hookup for her DW Timber Romanian River Oak 6-Piece acoustic kit, running into channels 1 through 7, positioned rear center.
Bill is our lead electric guitar player and he will be using thee inputs. Two SM57s placed at the center and lower right side of his Marshall JVM410C Amp, running into channels 8 & 9, and a Radial Pro DI 1-DI Box, feeding channel number 10, positioned to the left of John.
Susan is our acoustic guitar player as well as doing backup vocals on the following song list. Number 2, 6, 8 and 12. She will be using a AT-Pro 70 condenser mic for her guitar attached to the sound hole going into channel 12, and a SM58 for her vocals going into channel 15. She will be positioned up front, between John and Bill.
Billy and Lizzy will be there to assist you in anyway they can, as well as see to the needs of the band. We can provide you with our scenes if you desire, as well as link to your board if you except Cat5E cables via AES50 Ports.
Our main objective is to please the patrons, assist the FOH Engineer and make our performance go as professionally, as can possibly be done. We take pride in our ability to conduct ourselves in a professional manner, from setup to tear down. Please do not hesitate to contact me if you have any questions, or need additional information. We look forward to supporting your venue, Dana Tucker.
You can download a PDF version to use as a guide by clicking here.